Director of Finance

September 14, 2017

Summary of Duties and Responsibilities: The Director of Finance and Retail Services will build and manage an effective and streamlined administrative/financial system, including financial, accounting, legal, and information technology (IT). He or she is responsible for organizing, developing, implementing and monitoring the annual operating and capital budget, financial services, general accounting, patient business services, data processing function, and financial and statistical reporting for HOF in accordance with the organization’s goals and objectives. In addition, s/he will have direct oversight for the all retail operations

Primary Department: Administration
Reporting Relationship: Reports Directly to the Executive Director
Position Type: Exempt, Full Time, Benefited  –  Annualized Salary Range $to $78,790. to $104,500.

Essential Functions:

1. Coordinates and directs the preparation and review of operating budgets, capital budgets, and financial and statistical data, and interacts with management, the Executive Director and the Board of Directors regarding performance in relation to planned objectives and goals.
2. Develops and implements operational plans for working capital, cash management and reserve funds to assure they are controlled and safeguarded.
3. Directs the preparation and evaluation of monthly, quarterly and annual financial and government reporting.
4. Is responsible for making sure that HOF is in compliance with state and federal regulations and that taxes and payroll are accurate and current, following all regulatory guidelines
5. Serves as staff resource person in administrative and financial discussions, and oversees negotiations for all large capital expenditures.
6. Counsels management and the Executive Director regarding means of reducing costs, increasing revenues, developing new programs/services, and implementing technological improvements.
7. Participates in management and staff meetings representing HOF financial interests, and serves as a member of the Finance Committee of the Board of Directors.
8. As a member of the senior Leadership team, the Director of Finance and Shared Services will be involved in strategic planning, evaluation, and professional development initiatives.

Knowledge and Skills
Required
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
• Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax
• Ensure that all supporting information for the annual audit and liaise with the Board’s Audit Committee and the external auditors as necessary
• Document and maintain complete and accurate supporting information for all financial transactions
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
• Reconcile bank and investment accounts
• Review monthly results and implement monthly variance reporting
• Manage the cash flow and prepare cash flow forecasts in accordance with policy
• Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
• Support the Director of Development in preparing the annual charitable return ensuring in a timely filing
• Liaise with the Finance Committee and/or Audit Committee as appropriate
• Assist the Executive Director and the Board Treasurer with financial reporting as required at Board meeting and the Annual General Meeting
• Oversee all payroll functions with H.R. Manager to ensure that employees are paid in a timely and accurate manner
• Responsible for the organization liability insurance policies
• Process and submit statutory and benefits remittances on time
• Issue annual W2s, 1099’s, and other income related statements
• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Treasurer and/or Finance Committee
• Assist Program Directors and Project Managers with the preparation of budgets for funding applications
• Maintain financial records for each project in a manner that facilitates management reports
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Provide accurate and timely reporting on the financial activity of individual projects
• Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements
• Advise on appropriate technology that meets the organization’s information requirements and financial resources
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Advise the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors
• Maximize income where possible and appropriate
• Oversee the management of all leases, contracts and other financial commitments
• Knowledge of generally accepted accounting principles
• Uses independent judgment and decision-making to organize work and establish priorities
• Responsible for professional demonstration of the Hospice of the Foothills mission
• Must have excellent organizational skills and ability for multi-tasking. Must be able to complete required paperwork with accuracy and meet prescribed deadlines
Retail Operations
• Develop and manage individual Thrift store budgets and support operational decisions with documented financial analysis including but not limited to: profit margins, sales per square foot, last year to current year sales comparisons, cost per donation pickup, ROI on marketing expenses to sales, expenses as a percentage of sales, break-even analysis and inventory management. Provide reports on store performance and strategic projections as directed
Competencies
• Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Desired

  •  Knowledge of federal and provincial legislation affecting charities
  • Knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights
  • Knowledge of the voluntary sector

Education & Experience

Required

  • Four-year Degree in accounting and business administration, and ten years accounting experience with computer skills in accounting programs, or
  • Four-year Degree in accounting with 3-5 years experience in accounting and management level experience in a hospice.

Desired

  • MBA Degree with extensive knowledge of accounting and business administration, and five years experience in accounting with computer skills in accounting programs, or

License / Certifications

Required

  • Valid CA Drivers License and a reliable vehicle for transportation to accomplish work.
  • Desired
  • CPA

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